How do I configure the sequence numbers of Invoice?

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1. Go to “Admin” tab and click on “ID Configuration” under “Application Configuration”.

2. Once you go to this page, you will get a page as shown below:

3. In this page, if you want the Invoice number sequence to be completely Numeric only, you can mention the number that you want the sequence to start from. For example, if you mention “5” for “Manual” Invoice Type (under the “Invoice Sequence”), the Manual Invoices created hereafter will have a number sequence from 5, then 6, then 7 etc. However, make sure all the abbreviation fields are left blank to make all the sequence numbers to be completely numeric.

4. Further, if you want the sequence to be “alpha-numeric”, after following the above-mentioned steps, make sure to mention the “alphabet letters” in the “Abbreviation” fields that come after the “Invoice Sequence” fields. You can either configure only some Type of Invoice to be alpha-numeric or all the types to be alpha-numeric. For example, If you had given “9” in all the fields of Invoice Sequence and entered the “Abbreviations” as “M” for Manual type Invoice, “LP” for Late Payment Fee type invoice and left “blank” for Rental Fee type the Manual and Late Payment Fee Invoices will have number sequence like M9, M10, M11 and LP9, LP10, LP11 respectively, while the Rental Fee invoices will have number sequences like 9, 10, 11 since we did not enter anything for the abbreviation of Rental Fee invoice.

5. Moreover, you can configure the alpha-numeric sequence to have letters in front or letters after the number. You can configure it by checking the “Front” checkbox next to the Abbreviations to make the Letters to populate in front of the sequence number or you can leave it unchecked if you want the letters to populate next to the sequence number.

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