Fleet management software cost

Switching from pen-and-paper logging and management to fleet management software will greatly improve your business, but a big change like this can be quite daunting to any business owner. As much as there is a wide range of software to choose from their services may differ. This is why you must first look into your business and see what your needs are before making any decisions. Therefore a little background research and knowledge will have you well on your way to investing in the best fleet management software for your business.

What are the services your business needs?

There are many fleet management software available and they offer a variety of services –from GPS tracking to online reservation management. Before thinking about how much a software package may cost, you need to learn what services are needed by your business and what services are available on the market.

Most fleet management software offer GPS tracking along with vehicle status, fuel consumption, driver behavior, etc. whilst some others focus on automatic SMS alerts, online reservation plugin, and maintenance log. There is some software which covers all of that, which would probably be a better option but pricier. Knowing what your business needs can help you narrow down on what software suit your needs best, this will make it easier to decide on the price you are willing to spend. Also, compare different price points of different software packages to get a better idea of what fits your preferences best.

Fleet management software packages and pricing

It is important to note that most software companies may charge you per unit and per month basis. So, depending on the number of vehicles on your fleet the price will differ, the more cars in your fleet the handling cost will increase. However, there is a range of packages and payment structures you can opt for.

Some software providers may require you to sign a contract. Some contracts could be for a multiyear package, therefore, you must think carefully about what kind of package would suit you best. Note that some companies have a minimum requirement for the number of vehicles in a fleet, make sure requirements are covered from your end as well. Added to the cost of the software would be the hardware cost. However, this is usually an onetime fee, these hardware are usually GPS trackers, electronic signature pads, license scanners, etc.

Fleet management software options


Samsara is a well-known fleet management company which has an all-inclusive management software. Opting for Samsara means that every aspect of your business will be managed via technology. They offer all the basic services i.e. driver behavior, GPS, and more with their driver-friendly mobile app that handles routing and dispatch of vehicles, theft detection, etc. Their software package also keeps track of IFTA (International Fuel Tax Agreement), and overall vehicle health.

Samsara is on the higher end of the price range however, it is a great option if you want to go completely paperless. Their prize depends mainly on the size of your fleet, and they are open to discussing a package that will best fit your business. For a fleet of 30 units, their monthly fee may come up to $27-$128 per unit.


If you only want to focus on fleet maintenance and data tracking then Fleetio will be perfect for your business. Their software does not include GPS based services, their main focus is on asset and VIN lookup, driver and vendor management, service log and reminders, and fuel management – all this for $5 per month per unit. Note that Fleetio requires that your fleet consists of a minimum of 15 units.

GPS Trackit

This cloud-based software only focuses on GPS tracking. They provide real-time GPS, asset monitoring, ELD compliance, telematics, and, cloud-based dispatch. You can gain access to this software for $23.95 per month per unit and requires no contract. Their software also includes a driver behavior detection system.

Verizon Connect

Their fleet management software covers all ground, this is a good option for fleets and businesses of any size. Expect to pay between $50 – $250 per month depending on which services you require, add-ons, and the size of your fleet.

It is expensive, however; it can be a great investment as it covers a lot of services such as geofences, alerts, service reminders, payroll, etc.


When considering which software suits you best factors other than cost come into play i.e. user-friendliness, versatility, software company policies, and attitude, etc. Navotar is an innovative and customer-friendly fleet management software company and its Car Rental Software includes every service your car rental business needs.

Their comprehensive cloud-based software manages reservations, check-in and check-out, vehicle maintenance, GPS, driver behavior, and many more features. They also have an online reservation app that customers of rental businesses could easily use to make and manage their reservations on their own.

You can contact them via their website to get a quote, but, before making a decision why not experience it first? Get a free demo from Navotar. We are just one email away, so connect with us at sales@navotar.com

In conclusion, the overall cost of fleet management software depends solely on what your preferences are and the size of your fleet. Most software companies only offer specific services, not all of them may offer fleet management software which manages everything. So, are you ready to invest in fleet management software for your fleet?


Benefits of using car rental software

Almost every business is turning towards innovation to improve their services. Gone are the days of using word documents and excel sheets to keep track of reservations and payments – car rental software is the way to go!


Innovation means efficiency, which in turn means your clientele receives quality service. It also means you can manage your business with ease – so what are the benefits of using car rental software? Keep reading to find out.


Hassle-free reservations

Using car rental software usually means your customers will be corresponding with you through your website. They can easily make bookings via the Reservation Plugin and everything will be handled by the software. Customers can easily get to know the vehicle details – such as make, model number, mileage, renting fee, etc.


No double bookings, no payment mishaps, and no fussy phone calls and excel sheets to organize bookings and details. All reservation information and data will be backtracked so you can easily access these later.


Access information from anywhere at any time

Since car rental software is cloud-based you and your employees can access information from anywhere on any device at any time! This allows you to monitor your business and make sure everything runs smoothly, assuring your clients a top-notch service!


Efficient billing and invoices 

Time is of the essence when running a business, therefore being able to send quotations to your clients as quickly as possible is imperative – you can do just that with car rental software.


Since all the data is available on your company website, with the integrated car rental software you can easily create invoices and send it directly to your customer within the same platform. Car rental software may also send automated SMS and email invoices to clients.



Though it may seem expensive, using car rental software is cost-effective in the long run. It requires no implementation cost and allows immediate accessibility – that greatly reduces operational costs from day one!

The fleet manager tool allows you to track your vehicles by ensuring fewer breakdowns and reducing maintenance costs whilst increasing fleet utilization.

Since car rental software is designed to be easy to use – employees don’t require much training they can quickly learn the ins and outs and begin operations almost immediately! 

Managing damages and lost items

This is a complicated issue that most car rental business owners face. However, with car rental software you can easily detect if something is damaged or misplaced after being used by a client. The software will automatically charge the client for the damages caused.



Car rental software comes equipped with cloud-based security systems. It supports two-factor authentications and can be accessed via any device smartphones, tabs, and computers.



Maximum efficiency is vital when running a car rental business, and with car rental software you can achieve just that. 


If reading this has convinced you to start using car rental software, take some time to check the state-of-the-art innovative Car Rental Software provided by Navotar. You can also try a free demo of the product at www.navotar.com/




5 Important features to look for in a Car rental software

When it comes to selecting your partner, choose more than Google as your filter…

Car rental is playing a dominant part in many industries such as tourism. Bustling work schedules can obstruct efficient client management. The cutthroat rivalry is becoming tough to survive these days, with either global giants or newer game-changers entering the market. Keeping up to the change in patterns and expectations of the customers is crucial to sustain.

We have covered 5 common challenges you may encounter, which we think are crucial, and prerequisites of systemized management to ensure your brand stands concrete utilizing service.

1.Fleet Management

Managing your inventory as your business grows can become a cumbersome nightmare that consumes time, impacting your profitability and productivity. As lucrative as the business could get, it becomes sly and tricky to manage in the meantime.

Our robust cloud-based platform allows us to easily access information at your convenience, through the web module or mobile-based app. Our relentless server management and inbuilt GPS tracking services are designed exclusively to help overcome risk factors such as theft, misappropriation or even mishandling while under the care of another. Also, our automated reminder system removes the manual scheduling of vehicle maintenance.

2. Booking Management

Customers are becoming tech-savvy and the trend of over the counter bookings is diminishing at a pace, sometimes because of restricted working hours and accessibility. Studies indicate that being present during online searches, which happens predominantly during non-working hours, is a deciding factor using trust-building and generating bookings.

Wave goodbye to your counter workload with the Navotar online reservation module plugin, overcoming the limitations of the business operation hours.

The Daily planner feature eliminates duplicated and overlapped bookings, as this is a constant trouble in manual handling.

We have also enabled live integration with world-class booking engines like SkyScanner and Kayak to allow smooth synchronization of bookings.

3. Finance Management

Circumventing instances that hold behind the decision making of key stakeholders can be critical to your business.

Breaking up the silos of technological restraints and automating the system to cater to share real data and information is a key feature embedded in the Navotar car rental software. No matter what the workweek looks like, you can leverage out of the key reports such as Daily Summary, Monthly financials, profit and loss and aging report which determines the overdue on payment collection. We also customize all kinds of payment gateway integrations based on customer requirements.

4. Damage Control

Anticipating every degree of possible damage is significant in this type of business as there may be multiple unforeseen circumstances when under the supervision of another. These damages not only are costly, but also have adverse impacts on bottom line profits. Customers could vary in driving and usage capabilities, wear and tear tracking could become a tedious task, sometimes result in conflicts and ravaging customer relationships.

Maintain accurate damage documenting the changes of vehicles during the rental process. You shall take a picture or record a video of the cars while doing the checkout and check-in. By this we can ensure consistency, conformity, reliability and fair practices.

5. User Interface and User friendliness

Features of even the best-designed software can be lost if the navigation is complicated for the user. The site should be crisp and clear with engaging content, easy storytelling, relevant descriptions and call to actions to alleviate any misunderstandings.

At Navotar, we have carefully crafted the usability making it effortless with concise taglines, succinct use of content and strategic visualization. Our content is device responsive to look great on all platforms. We have been recognized with accolades for great user experience by Comparecamp.com and Software suggest.

Though this industry is profitable, it has an equal share of challenges that need to be tackled by the implementation of strategies and time management to run it in a better way to deal with competition. By choosing the Navotar Car rental system you are keeping up the pace of digital shift and the growing stride of today’s world. Contact us for a free demo before you decide, we assure you will not be disappointed. Our sales team is available just an email away sales@navotar.com.

Why GPS Tracking Is Important For Car Rental Companies ?

Why GPS Tracking Is Important For Car Rental Companies ?

As a car rental company, you spend your day renting out vehicles to various clientele. Do you ever wonder where your clients take your vehicles? Do you have rules and regulations clients need to follow in terms of where they can drive your vehicle? With vehicle theft becoming so common, are you ever worried that someone may steal your vehicles? Then we recommend that you look for a GPS tracking solution.

A GPS tracking solution is software that allows you to see where your vehicles are in real time and help you ensure that your vehicles are being treated properly by clients. Navotar’s Car Rental Software offers GPS vehicle tracking, simply purchase one of our GPS trackers. Take the GPS tracker, and connect it to any car via the OBD connector found in any vehicle. And that’s all! By doing this, you will be able to see your vehicle’s position, where it has been, and where it is going by accessing the GPS section in the Navotar Car Rental Software.

It is important that every car rental company looks into GPS trackers. They allow you to set Geo-fencing which limits where your vehicles can travel. They also keep history available so if anything happens, you will know exactly where the car was at exactly what time, helping you to keep your vehicles and business safe. This feature is all about safety. With technology becoming more advanced and thieves and robbers becoming more advanced, GPS trackers can help you keep your business and your vehicles in check.

Navotar’s GPS tracking solution is special because it is integrated into Navotar’s Car Rental Software. Usually you’d have to go with another service separate from your car rental software for a GPS tracking solution. With Navotar, everything can be done in one place.

Contact Navotar today to experience the magic of our GPS tracking solution.

Navotar that works just for you!

A Rental Business is such that shall never go out of need or style. People will always require safer, faster and inexpensive ways to travel. This generally becomes the sole vantage point to start a Rental Business along with greater challenges and opportunities of the rental industry.

To be able to conquer this global market a Rental Business has to penetrate a massive Internet-fed generation. This means having a basic owned rental software, a website that provides online booking facilities and mobile applications do become almost compulsory for survival in the rental industry.

Thereby considering all these norms and trends of the rental industry and the global market for the rental facility, we provide you with a Car Rental Solution along with the Navotar Mobile Application.

Navotar provides you with rich and user-friendly features that can cater to a few vehicles to up to a thousand vehicles too. Some of the most common features include:

  • Fleet Tracking and Maintenance
  • Agreement and Reservation Management
  • Customer Management
  • Rate Management
  • Reporting Interface
  • Credit Card Processing and much more.

I have therefore highlighted some of the main features in Navotar that shall help you increase accuracy and efficiency in managing your Rental Business:

  1. Navotar is a cloud based software, enabling usage on all devices. It also means that there is no need for any installation required to use it, which allows user to monitor the Business in real-time.
  2. Navotar provides a fully equipped Maintenance Module which includes scheduled maintenance of vehicles, alerts in advance of the maintenance and manual service track minimizing the risk of breakdowns and reduced maintenance costs.
  3. The interface of the software is very simple and easy to use for anyone.
  4. Navotar allows the user to upload documents in to the system such as Customer Driving License copy, Vehicle License copy etc. for referential and other purposes required by the Rental.
  5. Navotar provides a fully synced Android and iOS App for the user to easily use in their smartphones on the move.
  6. The Navotar Mobile App allows the user to upload real-time images of the Vehicle for excellent damage management.
  7. The Navotar Mobile App consists of digital signature feature, which allows the user to email signed documents to the customers too.
  8. Navotar also provides an excellent customer support, if there is an issue or concern that has come up we provide instant support and solution too.
  9. Navotar also provides a multi-lingual software as required in languages likes Spanish, Arabic, French and Hebrew.
  10. Navotar provides GPS tracking which allows to monitor the vehicle’s current location, routes traveled, total distance run and monitoring through maps integration.

Navotar the most advanced and easy to use, cloud-based Car Rental Software along with a Navotar Mobile Application that will help you run your Rental Business at its best.

For more information on Navotar please contact us on: sales@navotar.com or 1-888-NAVOTAR

[Published By: Nafisa Murtaza]